Landlords

If you had a fixed-term assured shorthold tenancy in Wales that was still in the fixed-term period before 1 December 2022, it automatically converted to a fixed-term standard occupation contract on 1 December due to the Renting Homes (Wales) Act.

If you want to end the resulting converted fixed-term contract, this is the formal notice you must give to your contract-holders (i.e. tenants). It replaces the section 21 notice under the old rules.

You must give the notice to contract-holders before the end of the fixed term. It tells them when they need to move out. You must give them at least 2 months' notice. These are special rules that apply only to converted fixed-term occupation contracts.

However, you can only use this form if you've created and given a written converted fixed-term standard occupation contract to your contract-holders. You're not entitled to use the special rules for converted fixed-term contracts until you do this.

There are other qualifying conditions - our document questionnaire will guide you through these and warn if you need to take any action.

You can't use this notice if:

• the fixed-term has ended;
• you want to end the fixed-term early using a break clause; or
• you've already given a valid section 21 notice before 1 December 2022.

This is the formal notice that you must serve on (i.e. give to) your tenant to tell them that you're seeking possession of your property under section 21 of the Housing Act 1988.

Please note that this document can only be used in relation to properties in England, where an assured shorthold tenancy agreement is in place.

The documents contained in this pack include everything you will need before you can start court proceedings to claim back possession of your property if it is rented using an assured shorthold tenancy agreement .

Begin the process by using the document 'Notice under section 21 of the Housing Act 1988' along with its associated covering letter. (Please note that you cannot use this section 21 notice if you have not protected your tenants' deposit in a government-authorised tenancy deposit protection scheme and sent them notice of the scheme that you are using. If you have not yet done this, you should use the document 'Notice to tenant(s) of deposit protection scheme' first.)

Once you have correctly served the section 21 notice, use Form N215 - Certificate of service to record how and when the section 21 notice was served.

If the tenants do not move out of the property in the time stipulated in the section 21 notice, you can move to stage two in the process by using our pack 'Stage two: Start court proceedings for possession (accelerated possession)'. 

  Pack documents:

•    Notice to tenant(s) of deposit protection scheme
•    Notice under section 21 of the Housing Act 1988
•    Covering letter for section 21 notice
•    Form N215 - Certificate of service

Use this pack after correctly serving a notice confirming which deposit protection scheme you are using and/or a section 21 notice, and the tenant(s) have not vacated the premises within the time stipulated in the notice, you can use this pack to start court proceedings to obtain an order evicting your tenant(s).

The documents contained in this pack give you everything you must use in order to start court proceedings and obtain an order for possession. The pack contains all the court forms, letters and ancillary documents, such as schedules required to follow the court procedure and to claim back your costs, where your tenancy agreement states that the tenant(s) will be liable to pay for them.
You should begin the process by completing the document ‘Form N5B - Claim for possession of property (accelerated procedure)’ and send this to the court along with the associated covering letter ‘Covering letter for claim form N5B (issuing claim at court)’.

If the tenant(s) fails to defend your claim in the prescribed time governed by the court procedure, you will need to use the ‘Letter requesting judgment in default (accelerated possession procedure)’ and, if your tenancy agreement states that the tenant(s) will be liable to pay for your costs, our ‘Schedule of costs for applications to court to recover costs’.

Pack documents:

•    Form N5B - Claim for possession of property (accelerated procedure)
•    Covering letter for claim form N5B (issuing claim at court)
•    Letter requesting judgment in default (accelerated possession procedure)
•    Schedule of costs for applications to court to recover costs

Where you have obtained a court order for possession against your tenant(s) using the accelerated possession procedure and they have failed to vacate the property by the time stipulated in the order, you can use this pack to apply to the court bailiff to remove the tenant(s) from your property and to regain possession. The pack contains the court forms and letters required to follow the court procedure.

Begin the process by completing the document ‘Form N325 - Request for warrant of possession of land’ and sending it to the court using its associated covering letter ‘Covering letter for form N325 (application for warrant of possession)’. During the course of the court procedure you will need to send the ‘Letter to bailiffs enclosing completed forms’.
Pack documents:

•    Form N325 - Request for warrant of possession of land
•    Covering letter for form N325 (application for warrant of possession)
•    Letter to bailiffs enclosing completed forms

A general buy-to-let checklist to be used as initial guidance before entry into this investment market. This document allows you to print out a list of aspects to consider in a hard copy and then as you attend to each aspect it can be checked off the list. The document also provides a basic budget and profitability calculator for your proposed buy-to-let property. Please note that this document can only be used in respect of a property in England, Wales or Northern Ireland.

Use this landscaping contract when entering into an agreement with a landscaping contractor to provide new landscaping work and/or maintenance services. The document provides for an option to incorporate the specifications and plans of the landscaping work into the agreement. It also provides for various options with regards to the parties, payment, hard or soft landscaping work, new landscaping work or landscaping maintenance work. This document is only for use in England, Wales and Northern Ireland.

This document is suitable for use by a landlord of residential property to request the payment of rent due from the tenant under the terms of the tenancy. It should not be used as a demand for service charges.

You must not send this letter to a tenant if you're told that they've been granted formal 'breathing space' from rent arrears debt under the Debt respite scheme.

Many tenants, particularly those from overseas, require a letter from their landlord confirming that they have a tenancy. This can be important in opening a bank account, gaining employment, and even joining a local library. This document creates a letter from a landlord confirming the status of a tenant.

Use this letter to request a reference from a referee whose details have been supplied by a prospective tenant. The references should be obtained from a previous landlord, a previous secured lender, an employer, a bank or a building society.

Use this document to meet your legal requirements after taking a deposit from a tenant (now known as contract holders in Wales). It tells tenants which deposit protection scheme is used and, together with the scheme documents that must be provided with this notice, gives them the 'prescribed information' required by law.

Protect the deposit and give this notice and the scheme documents to the tenant within 30 days of the tenant paying the deposit. At the same time, you should also send it (together with the scheme documents) to anyone who paid the deposit for the tenant and, in order to avoid any dispute, the tenant's guarantors (if any).

As a landlord (or licensor), you'll inevitably collect, use and store personal information about your tenants or licensees. Under UK data protection law, you need to tell them what information you hold, how you'll use it and for what purpose. You also need to tell them about their privacy rights and how the law protects them. You can use this privacy notice to do this. It's suitable for landlords of residential or commercial property.

Use this document to request a reference from a prospective tenant's current or previous landlord in relation to a potential tenancy in Scotland. It creates 3 documents: a reference letter, a reference request mandate form and a reference form.

Use the reference request mandate form to get permission from the prospective tenant to contact their current or previous landlord.

Then, send the reference letter and reference form to the prospective tenant's current or previous landlord. Together they ask for information about the prospective tenant.

You can use it for up to 7 prospective tenants.

If you're a residential landlord and have a date for a possession court hearing in England or Wales due to rent arrears, you'll need to send the court and the tenant(s) an updated rent arrears schedule and witness statement. They must receive them at least 2 days before the hearing.

With this you can create 2 covering letters to accompany the documents when you send them to the court and the tenant(s). You can use it state whether or not you will be seeking an order for the tenant(s) to pay for your costs.

If you haven't already, use our document Updated rent arrears schedule and witness statement for possession hearing first.

Under the Renting Homes (Wales) Act, if you let a property under a standard occupation contract (fixed-term or periodic) and you want to evict your contract-holders (i.e. tenants) due to serious rent arrears, this is the formal notice you must give them.

It tells them that you intend to make a court claim to evict them, which you can do from 14 days after serving the notice. It replaces the section 8 notice under the old rules.

Serious rent arrears means at least:

• 8 weeks' rent is in arrears (if the rent is paid weekly, fortnightly or every 4 weeks)
• 2 months' rent is in arrears (if rent is paid monthly)
• One quarter's rent is more than 3 months in arrears (if rent is paid quarterly)
• 25% of the rent is more than 3 months in arrears (if rent is paid each year)

If you've been told that the contract-holder has been granted breathing space under the debt respite scheme, you can't send this notice during this period without first getting a court's permission.

If your tenant(s) has failed to pay rent and is in arrears, you can use this pack to help get them to pay back the rent, or as the first step in the process of starting court proceedings if they do not pay. This pack is suitable for use where you have an assured shorthold or an assured tenancy agreement  with the tenant(s).

You should begin the process by sending your tenant(s) our 'Initial letter to tenants regarding rent arrears'. If you have not already done so, you must also send our ‘Notice to tenant(s) of deposit protection scheme’ (for use with lettings using an ‘assured shorthold tenancy’ only). If the initial letter does not have the desired effect then you should use our ‘Notice under section 8 of the Housing Act 1988’ along with its associated covering letter ‘Covering letter for section 8 notice’ to prepare and serve a formal notice seeking possession upon the tenant(s). You can use our ‘Form N215 - Certificate of service’ to record how and when the section 8 notice was served.

If it is unlikely that the tenant(s) will pay the rent arrears (due to their financial circumstances) then you may want to consider obtaining a possession order using the accelerated possession procedure as this is quicker, but does not order the tenant(s) to pay the rent back. Start with our pack 'Stage one: Before you start court proceedings (accelerated possession)'.
Pack documents:

•    Notice to tenant(s) of deposit protection scheme
•    Initial letter to tenants regarding rent arrears
•    Notice under section 8 of the Housing Act 1988
•    Covering letter for section 8 notice
•    Form N215 - Certificate of service

Use this pack after correctly serving a notice seeking possession under section 8 of the Housing Act 1988 where the tenant(s) has failed to pay the rent arrears in the time stipulated in your notice. 

The documents contained in this pack give you everything you must use in order to start court proceedings, obtain an order for possession and to obtain an order for the tenant(s) to pay the rent arrears (if they do not issue a defence at court disputing your claim). The pack contains all the court forms, letters and ancillary documents, such as schedules and witness statements, required to follow the court procedure and to claim back your costs, where your tenancy agreement states that the tenant will be liable to pay for them.

You should start the process by using the documents ‘Form N5 - Claim for possession of property (rent arrears only)’, ‘Form N119 – Particulars of claim (rent arrears only)’and ‘Schedule of rent arrears for form N119’. You should then send these completed documents to the court along with the associated covering letter ‘Covering letter for claim form N5 & N119’.

The document notes that come with these documents will explain which of the documents included in this pack you will need to use next or view our flowchart .

If it is unlikely that the tenant(s) will pay the rent arrears (due to their financial circumstances) then you may want to consider obtaining a possession order using the ‘accelerated possession procedure as this process is quicker, but does not order the tenant(s) to pay the rent back. Start with our pack 'Stage one: Before you start court proceedings (accelerated possession)'.

Pack documents:

•    Form N5 - Claim for possession of property (rent arrears only)
•    Form N119 – Particulars of claim (rent arrears only)
•    Schedule of rent arrears for form N119
•    Covering letter for claim form N5 & N119
•    Updated rent arrears schedule and witness statement for possession hearing
•    Schedule of costs for applications to court to recover costs
•    Form N215 - Certificate of service
•    Possession claim notice: effect of the coronavirus pandemic on the tenant

If you have obtained a court order for possession against your tenant(s) for rent arrears and they have failed to vacate the property by the time stipulated in the order, you can use this pack to apply to the court bailiff to remove the tenants from your property and for you to regain possession. The pack contains the court forms and letters required to follow the court procedure.

Begin the process by completing the document ‘Form N325 - Request for warrant of possession of land’ and sending it to the court with its associated covering letter, ‘Covering letter for form N325 (application for warrant of possession)’. During the course of the court procedure, you will need to send the ‘Letter to bailiffs enclosing completed forms.
Pack documents:

•    Form N325 - Request for warrant of possession of land
•    Covering letter for form N325 (application for warrant of possession)
•    Letter to bailiffs enclosing completed forms

This is the formal notice that you must serve on (i.e. give to) your tenant to tell them that you're seeking possession of your property due to current rent arrears. It also includes a schedule of rent arrears to accompany the notice.

If you've been told that your tenant has been granted 'breathing space' under the debt respite scheme, you can't send this notice during this period without first getting a court's permission.

Please note that this document can only be used in relation to properties in England where either an assured or an assured shorthold tenancy agreement is in place. It is not suitable for seeking possession on any grounds other than rent arrears.

When letting property to tenants in Northern Ireland, use this document to create a rent book in accordance with the Private Tenancies Order 2006. You must provide your tenants with this rent book within 28 days of the start of the tenancy. Failure to provide a tenant with a rent book in accordance with these regulations can lead to a district council taking legal action. Please note that this document is only for use in Northern Ireland.

If you let a residential property to tenants in Northern Ireland, you need to give them this notice within 28 days after granting the tenancy.

This notice is also known as a Landlord's notice relating to the granting of a private tenancy. We've previously referred to it as a Statement of tenancy terms.

It's suitable in situations where there are 1 or 2 landlords and 1 or 2 tenants.

The owner of a house or flat can use this agreement to take on a lodger to occupy part of the property with them. Because this document creates a licence and not a lease, it means that you can bring the agreement to an end much more easily than under a tenancy agreement, providing you with more protection.

This agreement is suitable for up to 2 owners and 2 lodgers. All the owners must live with and share the property with the lodgers. The lodgers must occupy a single room. If there are 2 lodgers in separate rooms, you will need to create a separate agreement for each room.

Note that to use this document for properties in Wales, you must not give a notice to the lodger stating that this agreement is an occupation contract under the Renting Homes (Wales) Act 2016.

If there's a mortgage over the property, you may need to get the consent of your mortgage provider to take in the lodger.

This document should be used by landlords of a residential property to create a fixed-term assured shorthold tenancy agreement. Specific clauses are included to cover gas, electrical and fire safety and building maintenance. It is suitable for both regular lettings and Houses in Multiple Occupancy (HMO). The document deals with a landlord's requirement to use a Government-authorised Tenancy Deposit Protection scheme. Please note that the total rent payable should be less than £100,000 per year.

On 1 December 2022, assured shorthold tenancies were abolished in Wales due to the Renting Homes (Wales) Act. They have been replaced by standard occupation contracts.

Use this document to create either a fixed-term or a periodic standard occupation contract (also known as a written statement). It contains all the required terms and necessary explanatory information.

It's broadly based on the Welsh Assembly's model written statement, but with extra clauses and options, including:

• Break clauses
• How the contract-holder (i.e. tenant) should use, maintain and secure the property
• Access rights during the last 2 months of the contract (e.g. for viewings)
• What the contract-holder must do when the contract ends, including what happens to any property left behind
• What happens if the property is destroyed or becomes uninhabitable
• An inventory
• A guarantee

This document can be used by a landlord operating as a business entity, or by up to 4 joint landlords (who are individuals).

Note that this document can't be used for:

• A fixed-term lasting 7 years or more
• Lettings where the landlord is a registered charity, registered social landlord, local authority or other form of community landlord
• Houses in Multiple Occupation (HMOs)
• Other types of standard contracts (e.g. supported, introductory or prohibited standard contracts)
• Agricultural land
• Holiday or short-term lets
• Lets where the landlord is sharing the property
• Social housing, care institutions, asylum seekers, homeless people, employees (where the landlord is the employer) or students (where the landlord is a university or college)

Use this agreement for a property in Scotland with up to 2 landlords and up to 5 tenants. It's broadly based on the Scottish Government's model tenancy agreement but with a number of differences. We've added extra clauses to give you more in-depth detail about your and the tenant's rights and obligations, such as:

• More details on how the tenant should use, maintain and secure the property
• Where and when notices from a local or statutory authority must be sent to you
• Giving you access to the property to examine it during and before the end of the tenancy
• What the tenant must do when the tenancy ends, including what happens to any property left behind
• Specifying the interest to be charged on dishonoured rent payments
• Protecting property insurance cover or premium payments from being voidable by a tenant
• What happens if the property is destroyed or becomes uninhabitable
• The rights and obligations relating to any adjoining property you own

To use this document the tenancy must be for the tenant's only or main home. It can be used for Houses in Multiple Occupation.

It should only be used by landlords who are individuals (rather than structured/acting as businesses).

It is not suitable for residential tenancies with at least 2 acres of land, agricultural tenancies, holiday lettings, lettings of social housing, student lettings by Universities or colleges, and lettings of purpose-built student accommodation containing 30 or more bedrooms.

Landlords of a residential property in Northern Ireland can use this document to create a tenancy agreement for a fixed term, suitable for either 1 or 2 tenants. Specific clauses are included to cover gas, electrical and fire safety and building maintenance. It is not suitable for houses in multiple occupancy (HMO), which is a house tenanted by three or more unrelated people sharing kitchen and toilet facilities.